Are you planning to move your office soon? Excited but a little bit stressed, right? We can understand that moving an office is more than just about desks and computers, but it is a move in which your whole workspace shifts from one place to another. No matter whether you are enlarging your workplace or just shifting to a new office, some important things are always the same during office relocation. We will discuss about Important Things To Remember for Office Relocation.
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List of Important Things to Remember for Office Relocation
- Plan Early & Create a Timeline
- Assign a Relocation Specialist
- Hire Professional Office Movers
- Handle IT Infrastructure early
- Update Business Address Everywhere
- Communicate with Employees
- Audit & Declutter Your Office
- Plan the New Office Layout
Plan Early & Create a Timeline
Moving an office is not just an overnight process. The earlier you start, the smoother your relocation will be. It is recommended that you start your office relocation planning 3-6 months before the exact move. The first and important step is to create a detailed checklist and timeline, like which things you should move first and which are going to be last.
Assign a Relocation Specialist
If you want a successful relocation of your office, then it is important to assign a relocation specialist. It can be any trusted team member or friend. The relocation specialist keeps everything safe and secure during the move and maintains control of your budget.
Hire Professional Office Movers
Relocating a workstation is more complex compared to a house move; this is why it is recommended to hire a professional office mover. It offers excellent and safe packing of all the assets, disassembly, transport and every task from packing to replacing. It keeps your move smooth, timely and without reducing work efficiency.
Handle IT Infrastructure early
As we all know, IT systems are the most important for work operations, which is why you should handle your IT infrastructure early. It is recommended to start an IT operation one month before the move. In this, multiple tasks were included:
- Back up all the data
- Informing your internet and telecom provider about the move
- Testing the Wi-Fi, cables and power points to ensure smooth efficiency in the new location
- Smooth transport of printers and VOIP Systems
Update Business Address Everywhere
One thing that most people overlook is updating their business addresses everywhere. If you fail to do this, you can face missed clients and billing issues. So it is most important to do this before relocating the office. Always make sure to update:
- Google business profile
- Company website, invoices and business cards
- Bank account & Government records
- Client and supplier database
Communicate with Employees
Employees are the main part of your office, and it is important to keep them informed, and also you can involve them to help reduce anxiety. Here are some things you can do to keep the move way in the right side:
- Announce an early move with a clear reason
- Share visuals of the new workspace
- Offer flexibility during the transition
- Arrange relocation assistance if needed
Audit & Declutter Your Office
Before relocating, always make sure to stock everything. Additionally, moving is the best time to declutter things, so do this also. Keep useful things, donate things that you don’t need. It is also recommended to label all the office boxes to keep all assets informed.
Plan the New Office Layout
New location means new opportunities to make the space more productive for employees. You can work with your designers or admin team to create a unique layout of the office. You should also plan this layout before the move. Here are some major things that you can plan:
- Seating arrangements
- Lightening & Ventilation
- Meeting rooms, Break areas and creative zones
- Placement of laptops, printers and more.
Final Thought
In this detailed guide, we have successfully discussed the Important things that you should remember for an office move. As we all know, office relocation seems overwhelming, and it is really overwhelming. But with the right planning, checklist and detailed structure, you can easily make your office relocation successful.
FAQ About Important Things To Remember for Office Relocation
Q. Should we use old office furniture in a new office?
Answer: Yes, using old office furniture allows you to save money on new furniture, but if the condition of the furniture is not good and it is damaged, then you should buy new one.
Q. Does an office move impact productivity of a business?
Answer: Short but temporary can be impacted on productivity, but if you move your in phase, then it can reduce the impact or have no impact on productivity.
Q. Which details are mostly overlooked during the move?
Answer: Here are some major details that are mostly overlooked during the office move:
- IT & Telecom logistics
- Parking and transit for staff and visitors
- Small supplies & consumables
- Utility transfer
- Updating address information
Q. How can we manage office moves without disrupting daily operations?
Answer: By planning early and with professional movers, you can easily manage office moves without disrupting daily operations.
